People usually spend a lot of time on their projects and presentations, but forget about the importance of their invoice.

However, an invoice is the recognition of your brand, something that people will recognize you from. I have a friend who is a graphic designer, and he has made his own invoice template that is like an artist’s masterpiece, and it`s also a representation of his skills.

That being said, today we will talk about how a professional invoice should look and what it should include:

The Basic Information

This is what you should include in your invoice regarding your information:

  • Full Name
  • Company Name
  • Logo
  • Email Address
  • Phone Number
  • Invoice Number
  • Itemized description of total amount

The Clients’ Information

You should always include your clients’ information, as well. This way, when you go over invoices, you will know which clients you have billed.

The client information you need to include are:

  • Full Name
  • Address
  • Email Address
  • Phone Number
  • Invoice Number

Your Logo

Like I have said before, your logo is your trademark. Make sure that you have a logo that will represent your brand and be recognizable. Next time, when you send your invoice, your client will know that it`s from you.

Also, if you work in the design sector, this will be your perfect opportunity to show your skills and to design your own logo.

List Additional Services or Products You Offer

This may seem unusual, but listing your services or adding a few additional products may be a good representation of your business when sending your invoice.

Let`s say that you are a writer and have worked with a client for a long time but you write only about sports for this client. By listing your other services, you can add that you write comics, jingles, books, short novels and so on, and your clients might offer you different types of work.

The Design is Important

Invoices are usually all white, in pdf style. However, invoices can be your canvas, and you can do whatever you like with them, just don`t overdo it.

An invoice is a legal document and represents you, your brand and your company, so make sure that you use it in the right way.

A good idea is to simply use your company’s colors, along with the logo, to make it a part of your brand’s image.

Don’t Forget About the “Thank You”

There is a note section in every invoice. You can use it for adding individual notes and usually a “Thank You” is appropriate.

Maybe you think that it is a waste of time, but clients will more than likely appreciate it.

Sometimes, I receive invoices from our writers when no one else is at the office, and I look at the ones that have no comments in the note section. After looking at a few with individual notes and a “Thank you,” the invoices with the blank notes seem empty to me, and I wonder why they didn’t add something.

The thought does count.

Final Thoughts

The invoice process is a long and tedious task, but if you want to streamline your cash flow, you have to do it right.

The question is, will you send your invoices as a professional, or you will send plain invoices just to get paid?

Both ways will result in payment, but only a professionally styled invoice will represent you and your brand.

For help with creating your professional invoice, make a free account at Sighted now.